Features of Precise Visit visitor management system

Explore the features of Precise Visit

Digital visitor pre-registration

Create and manage visits before arrival. For planned visits, hosts can easily register visitors in advance and ensure that all necessary information is sent automatically. This creates a smooth arrival process and a professional first impression.

Schedule visit via Outlook and Google Calendar

Book and invite visitors directly from Outlook, Google Calendar, or other calendar platforms. Visitor details are automatically linked to the meeting invitation, making it easy for hosts to manage and prepare visits from tools they already use.

Automated visitor invitations

Send welcome emails or SMS messages automatically with practical information such as directions, contact details, parking instructions, and a QR code for check-in. Visitors receive everything they need for a seamless arrival.

 

Self-service check-in via iPad or kiosk

Visitors can quickly register themselves using an iPad or self-service kiosk in the reception area. This reduces the administrative workload for reception staff and creates a smooth visitor experience from the moment guests arrive.

 

Mobile QR code check-in

Access control system integration

Integrate Precise Visit with access control systems such as RCO, Integra, ARX, Genetec, Avigilon, Telcred, Tidomat, LenelS2, Acre (Feenics), and Entryfy. Visitors can be granted temporary access to doors and speed gates without assistance from reception staff. Access can be provided through QR codes, PIN codes, biometrics, web links, or intercom systems, helping visitors move efficiently through your facility while reducing queues and improving the arrival experience.

 

Walk-in visitors

Handle unannounced visitors just as smoothly as pre-registered guests. Visitors register upon arrival, and the host is notified automatically.

 

Queue management

Manage visitor flows more efficiently with queue management. Reduce waiting times, improve the visitor experience, and maintain control during busy periods.

Host notifications

When a visitor checks in, the host automatically receives an email or SMS notification. This eliminates the need for manual communication from reception staff and ensures visitors are welcomed promptly.

 

Multilingual support

Precise Visit supports multiple languages, creating a clear and professional experience for visitors, suppliers, contractors, and business partners.

Digital document signing

Allow visitors to review and sign NDAs, safety instructions, policies, or other required documents during registration. All signatures are handled digitally and securely stored for future reference.

 

Deliveries and package management

Register packages and deliveries in the same system used for visitor management. Recipients are automatically notified when a delivery arrives, reducing the administrative workload for reception staff and ensuring that deliveries quickly reach the right person.

Visitor badges

Visitors can print a visitor badge during check-in. This simplifies identification and contributes to a safer and more secure workplace.

 

Guest Wi-Fi

Provide guest Wi-Fi details to give visitors quick and easy network access while reducing the administrative burden on staff.

 

Visitor parking

Make arrivals easier by issuing visitor parking permits or tickets during the registration process. This saves time and creates a more welcoming visitor experience.

 

Photo identification

Visitors can take a photo during registration, making it easier to identify people on-site and improving security and visibility across the organization.

Visitor management for staffed and unstaffed receptions

Precise Visit works equally well for organizations with traditional reception desks and those offering a fully digital visitor experience. Visitors can be registered by reception staff or check themselves in via kiosk, iPad, or mobile device.

 

Emergency evacuation app

Access information about registered visitors instantly during an emergency or evacuation. The app helps organizations respond quickly and effectively when every second counts.

Real-time evacuation lists

View up-to-date lists of everyone currently on-site. This information supports emergency response procedures and helps account for visitors during an evacuation.

 

Role-based access and administration

Manage users and permissions securely with role-based access. Different user groups can be assigned appropriate access levels, ensuring that employees only see the information and features relevant to their responsibilities.

 

Visitor check-out

Visitors can easily check out using a kiosk, iPad, or mobile device. The system updates visitor status in real time, providing an accurate overview of who is currently on-site.

Automatic visitor data retention

Define how long visitor data should be stored before it is automatically anonymized. This helps support privacy requirements, internal policies, and regulatory compliance.

Visitor analytics and reports

Gain valuable insights into visitor volumes, visitor flows, and system usage. Detailed reports help organizations make informed operational and security decisions.

 

Group visits

Register large groups quickly by importing visitor information from a file. This reduces manual administration and speeds up the arrival process.

Custom visitor flows

Tailor the visitor journey to different visitor types, such as customers, suppliers, contractors, or job candidates. Collect the right information at the right time while improving security and efficiency.

Visitor management for coworking and multi-tenant properties

Ideal for coworking spaces, business parks, and properties with multiple tenants. Each organization can manage its own visitors while administration remains centralized.

 

Multi-site visitor management

Manage visitors across multiple offices, buildings, or locations from a single platform. Maintain centralized control while allowing individual locations to adapt workflows and settings to local needs.

 

Brand customization

Customize the visitor experience with your company logo, brand colors, and messaging to create a consistent and professional first impression.

 

Open API and integrations

Accessibility-friendly solution

The system is designed to be easy to use for as many people as possible and supports modern accessibility standards and best practices.

GDPR compliance and secure data storage

Visitor data is securely stored in Swedish data centers, helping organizations meet privacy and compliance requirements while ensuring secure data handling.

Cloud-based visitor management system

Precise Visit is delivered as a cloud service with simple administration, automatic updates, and high availability without requiring local infrastructure.

Data hosting in Sweden

Visitor data is hosted in Sweden within the EU, supporting strong data protection standards, regulatory compliance, and secure processing of personal information.

Developed in Sweden

Precise Visit is developed in Sweden with a deep understanding of the security, usability, and operational requirements of Nordic organizations.

Guided onboarding and implementation

We support you throughout the entire implementation process, from planning and configuration to launch and follow-up. Our experienced Swedish team provides practical guidance, best practices, and responsive support every step of the way.

Swedish customer support

Benefit from responsive Swedish customer support with local expertise, fast response times, and personalized assistance whenever you need it.